Running an online business takes a lot of time and dedication, and when done well it can have a huge impact on your life and the notoriety you can find in the business world. When it comes to running a successful online empire, it is important for you to keep it safe and secure.
Although technology can open up the door for plenty of opportunities, it also puts you at risk of losing your assets. An online business shows a stark difference to a physical one because rather than having a bunch of paperwork and a warehouse full of products, you simply have a database with your data online. Having every asset of your business online holds several risks and this is why it is important for you to think about the ways that you can protect it.
Whether you decide to use an identity verification service for all authorized personnel or use a cyber security program, there are plenty of ways to safeguard your online business today.
1. Close your door
When you come home after a long day of work, you enter your home, and then you close and lock the door. If you want to ensure that you are safe and secure all year long, it is important for you to close the door on your computer when you shut it down. This door can be a piece of software or code which will act as a barrier against malware and it can make a huge impact on your security. There are tools you can use for your computer, laptop, tablet and phone.
2. Write an IT policy
If you are running a small business which employs others, there is a huge responsibility for you to safeguard everyone in the business as well as educate them on online safety. This is why it is time for you to create a security policy for online data, which has to be followed by everyone in the office. A policy can include any of these things:
Approved applications - This can be a list of approved applications and software which your employees are welcome to download onto their machines, This will allow people to download tools they need as well as ensure that these downloads don’t have an effect on your machine.
Passwords - a policy can be put in place to choose a password which is 10 characters long with a number and special character. An extra policy should be put in place to change passwords every three months to ensure that all computers are safe against hacking.
Enforce consequences - when creating a policy for anything, you need to add some conditions to them. If a policy is not followed there should be consequences and this is something which will make all the difference to your business.
Proper use - when using the company computer, there should be a set of guidelines to show people what they can and cannot use. For example, you might allow them to use YouTube to watch videos while working, but only as long as it doesn’t cover the whole screen. You can also think about the way in which people use online shopping on their lunch breaks, as this can be an issue for security.
Emails - teach people about SPAM emails and how to avoid falling for a scam.
3. Manage your online persona
One of the most important things to manage as a small business is your online reputation and tone of voice. When looking to gain positive recognition from your audience, it is important to be social, professional, and trending. You need to make sure that the people who are able to post on behalf of your page know what they are doing and how to act online. Be sure to teach your social media manager how to come across online and also make sure that they stay politically and religiously neutral online as to not risk alienating part of your audience.
4. Protect with passwords
We’ve already mentioned the importance of passwords today, however we want to really delve into this idea more to ensure that you have the best possible chance of staying safe.
One way NOT to create a password is like this:
This kind of password is too easy to detect and will be caught immediately. There are several ways to make a great password and today we will look at a few.
The first way is to bash the keyboard and use whatever comes out:
All you need to do now is save the password somewhere, such as with a tool like LastPass, and it will be there when you need it.
Another way is to use random word association:
By using a few words together, it will be easier for you to remember however it will be almost impossible for anyone to guess the words.
5. Look for security packages
When it comes to choosing a security package for your computer, it is important for you to think deeply about every possible tool and ensure that you choose the best ones for you and your needs. Take your time and do some real research into the security packages which are available in the world and this will allow you to choose the best one for you.
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